The EADH Executive Committee invites proposals for Local Organisers (LO) to host the 2022 EADH Conference. The EADH Conference is organised each year that the annual ADHO Digital Humanities conference takes place outside of Europe, and has the objective to strengthen the scientific, institutional and cultural relations between the members of the DH communities in Europe and the Mediterranean area.

EADH is particularly interested in proposals from institutions and regions that:

• Have recently developed or are developing digital humanities communities and organizations;
• Have not previously hosted an ADHO or the EADH Digital Humanities conference.

Please note that the lead applicant must be a direct member of the EADH or of one of its Associate Organisations (currently AIUCD [Italy], DHD [Germany], DHN [Nordic Countries], CzADH [Czechia], and DH Russia).

Organisation

EADH Conferences are co-organised by two committees:

The scientific organisation is conducted by a Programme Committee (PC) between 8 and 14 members and one Chair, appointed by the EADH Executive Committee. The local organiser may appoint up to two members of the PC. The PC decides the main theme of the conference, identifies and invites keynote speakers, produces and issues the Call for Papers, manages the review process, and decides the academic conference programme.

The logistical organization will be the responsibility of a Local Organisation Committee, whose members and chair are appointed by the Local Organisers.

Time Period and Venue

Conference dates are decided by the Local Organiser, in consultation with EADH Executive committee. It is recommended that the conference takes place in the autumn of 2022. Other large DH-related conferences in Europe should be taken into account when fixing the precise dates.

The venue must be an academic or cultural institution in the European and Mediterranean area in its broadest sense. The hosting institution should be able to accommodate a minimum of 300 delegates (including plenaries), at least three parallel sessions, and a communicative poster session. The Local Organizers must also have the infrastructure and organizational staff to guarantee online access to delegates and speakers. The availability of accommodations at accessible prices is an element that will be considered in the evaluation of the bid.

Bids

Bids should contain a preliminary budget and up to two pages describing the motivations and logistical opportunities offered by the proposed venue.

Bidders must take into account the EADH diversity and inclusivity statement and the ADHO code of conduct.

The venue for the 2022 conference will be decided by the EADH Executive Committee on the basis of:

• Academic and social impact of the conference for the LO;
• Logistical and economical adequacy of the venue (including costs of accommodations and availability of a childcare program);
• The overall quality of the proposal.

Bids should be submitted to secretary@eadh.org and CC to fabio.ciotti@uniroma2.it no later than June 30, 2021.

Structure of the Conference

The Conference should be a 2/3-day event, avoiding weekends. Workshops and training events can precede the official conference days, depending on the availability of the LO. Presentations will be organized in 90-minute slots. The conference should have two keynote plenary talks.

Typical presentations are:

• Long papers for theoretical or highly relevant methodological or technical issues;
• Short papers to present research ideas, approaches and projects;
• Panel or roundtable for one relevant topic discussed under different perspectives by 5/6 presenters;
• Posters. One session of the conference is reserved for short poster presentations.

Bidders in coordination with the Programme Committee are encouraged to propose alternative formats and innovative organization of the conference in addition to this general framework.

Budget

The conference must be financially self-sustaining or create a small surplus. Surpluses and deficits for conference finances are distributed at a ratio to EADH and to the local organizer according to this formula: 60% ADHO / 40% LOs. In case of loss, EADH backstop funding will not exceed €5,000. The EADH will also provide bursaries for young scholars. At least 50% of EADH’s share of surpluses will be earmarked specifically for future conference travel bursaries and other pro-inclusion actions.

The local organizers are expected to set six levels of registration fees:

• Faculty and staff with a permanent contract, members of the EADH, associate organizations, and other constituent organizations of ADHO;
• Faculty and staff with a permanent contract, non-members;
• Faculty and staff with a fixed-term contract, members of the EADH, associate organizations, and other constituent organizations of ADHO;
• Faculty and staff with a fixed-term contract, non-members;
• Students, members of the EADH, associate organizations, and other constituent organizations of ADHO;
• Students, non-members.

Local Organisers are expected to set member/non-member rates so that the difference between member/non-member rates are higher than the EADH membership costs. Registration fees are recommended not to exceed €300 for the highest level of non-member fees to make the conference more accessible to the community.

Social Programme

Local Organisers are expected to arrange a diverse social programme, including a social dinner, that can contribute to the EADH community building. Usually, this social programme will highlight the local culture of the conference venue.

Synergies and Possible Sponsorship

Suggested collaborative activities range from hosting workshops and tutorials to co-organisation of the conference or financial support. Private in-kind and financial sponsorship is welcome, provided that any activity from sponsoring organizations is clearly distinct from, and does not influence, the academic program.